MX3640_3140_2640N_BRO

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Separate filesCombined into oneWeb access screenQuick FileFolderMainFolderBCCustomFolderAMFP‘s hard diskBackupMirroring hard diskReuseResend*1To e-mail or FTPFax or Internet fax*2Print OutSCANCOPYPRINTFAXThumbnail displaysFile creatorSavedRetrieveOther usersDocument is saved to MFP in original file formatStored on MFP’s hard diskUser retrieves file from MFP* Image Compression Tool for converting images into compact PDF files ComposeStoreViewSearchEditOutput zonePrintPC-FaxE-mailOCRICT*6Document Management on the Hard DiskYou can save processed job data in designated folders on the MFP’s hard disk, making it easy to instantly recall saved documents or jobs for printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information in your business operations.Easy Access to Stored FilesDocuments stored on the hard disk can be quickly and easily searched and accessed from the control panel’s LCD via thumbnail displays and file previews or through a Web browser.File CombiningFor more effective data utilisation, two files saved on the MFP’s hard disk can be easily combined into one file.PDFs for PC BrowsingProcessed job data can be saved as PDF files for browsing and downloading on a PC.Easy Sharing of Application FilesTo facilitate file sharing across the office network, the MX-3640N/3140N/2640N provides 120GB of hard disk storage space for folders. Each folder can hold up to 500 files created with applications such as Word and Excel® and saved in their original format.Note: It is advisable to back up data saved to the MFP’s hard disk through use of the optional Mirroring Kit.Sharpdesk for Total Document ManagementSharpdesk is an original Sharp application that provides integrated desktop management of documents in over 200 file formats, including scanned paper-based documents and those created with popular applications such as Word. With Sharpdesk, documents can be organised, edited, searched, and distributed with simple drag-and-drop operation. Features include thumbnail viewing, annotation tools for paper-free proofreading, optical character recognition, the ability to combine different types of files into a single document, and more.Up to 10,000 pages or 1,000 files*3 that have been copied, printed, scanned, or faxed can be stored by job on the hard disk in a Quick File Folder. You can easily reuse saved data without having to reload or rescan the original.Quick FilingUp to 20,000 pages or 3,000 files*3 that have been copied, printed, scanned, or faxed*4 can be stored by job on the hard disk in up to 1,000 folders with customised names and locations. Enhanced security features require users to enter a 5- to 8-digit password to access secure folders, protecting your sensitive data. Storage options include Main Folder for workgroup sharing and Custom Folder for enhanced-security archiving.Advanced Filing Function*3: Storage capacity will vary depending on the type of document and the scan settings. *4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.*1: CMYK print data cannot be resent. *2: These functions require their respective options. See page 5 for details.DOCUMENT MANAGEMENTMirroring KitTo protect the enhanced data handling capability of the MFP’s hard disk, which provides improved Document Filing functions and easy sharing of application files, the optional Mirroring Kit offers hard disk backup and peace of mind.Sharp OSA Network Scanner ToolThis client-based scan-to-desktop option is the ideal document management system for small workgroups or offices that don’t have servers. Sharp OSA Network Scanner Tool provides centralised scan/print user profiles to give everyone in the office easy one-touch scanning to their PC from any networked MFP—without complicated settings. Scanned documents can be quickly and easily printed, filed, previewed, shared, and stored to save time and improve document workflow. And Sharp OSA Network Scanner Tool automatically names PDF files based on scanned-document titles and can convert scanned documents into text with the OCR engine to create searchable PDF files.Note: Requires optional MX-AMX2.

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