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DOCUMENT MANAGEMENT
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| You can save processed job data in designated folders on the MX-7000N/6200N/5500N’s
built-in hard disk, making it easy to instantly recall saved documents or jobs
for printing and sending at a later time. This contributes greatly to efficient
sharing and distribution of information in your business operations. |
| Up to 1,400 pages or 1,000 files*1
that have been copied, printed, scanned or faxed*2 can
be stored by job on the hard disk in a Quick File Folder. You can reuse saved
data with simple operation without having to reload or rescan the original. |
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Up to 4,200 pages or 3,000 files*1
that have been copied, printed, scanned or faxed*2
can be stored by job on the hard disk in up to 500 folders with customised names
and locations. Enhanced security features require users to enter a 5 to 8-digit
password to access secure folders, protecting your sensitive data. Storage options
include:
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Main Folder – You can store processed files
by user name in the main public folder and share them across the workgroup. Any
file name and a PIN code can be assigned to each saved job. |
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Custom Folder - Up to 500 private folders (named
as desired) can be created within the Custom Folder. When saving a file in a private
folder, any file name can be assigned. A PIN code can be applied to both private
folders and files. |
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| *1: |
Measured using Sharp’s standard chart (A4
with 6% coverage, B/W). The Quick File Folder shares the HDD with the Job Build
function; up to 10GB of data storage is available when using both functions. The
storage capacity will be less for colour pages. |
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For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function. |
| Documents that are stored on the hard disk can be quickly searched
and accessed from the control panel display or through a Web browser. |
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| Sharpdesk for Total Document Management |
| Sharpdesk
is an original Sharp application that provides integrated desktop management of
documents in over 200 file formats, including scanned paper-based
documents and those created with popular applications such as Word. It allows
you to organise, edit, search and distribute your documents, all with simple drag-and-drop
operation. |
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Intuitive desktop display features thumbnail viewing |
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Sharpdesk Imaging provides annotation tools
for paper-free proofreading |
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Sharpdesk Composer combines different types of files into
a single document |
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Optical character recognition converts documents
into editable text files |
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Output zone distributes files to e-mail, printers
and other applications |
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File search allows searching by file name, keyword
or thumbnail |
| *Image Compression Tool for converting images into high-compression PDF files. |
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