Document Management Software
Information Sharing and
for Small Workgroups
Ideal Document Management Software for Offices Aiming to Synergise Their Workflow
Sharpdesk is a comprehensive document management solution that allows you to seamlessly handle computer files as well as scanned documents and images. Using Sharpdesk’s intuitive drag-and-drop interface, you can collect, store, organise, view, edit, modify, print, and distribute documents within a single application. It can be smoothly integrated with an MFP, a file server, or both. This allows departments and teams to use it as a simple workflow application that facilitates information sharing and collaboration. Sharpdesk promises to revolutionise your business.
Collecting and Storing
Digitise paper documents and manage them along with other file data
Sharpdesk streamlines the scanning and filing of paper documents. Allocating space on a network drive allows you to find, edit, and modify files stored in shared folders—whether they’re on a file server, a NAS*, or your own computer.
- * NAS: Network attached storages
Document Organising and Viewing
Automatic Scheduled Backups
Documents can be automatically sorted into location-specific folders. Within these folders are automatically created subfolders corresponding to the year, month, day, or hour the document was scanned.
Simple File Renaming
With the Rename [Prefix] and [Postfix] functions, a character string can be appended at the beginning or end of a file name. Without opening a file, you can confirm its content or status by looking at its file name.
Thumbnails and Previews for Easy File Identification
Thumbnails of scanned images and computer files can be displayed to make it easier to check and organise files. Files can be quickly previewed to verify their content without opening them*.
- * Software supporting each file type must be installed in order to use this function.
Document Editing and Modifying
Sharpdesk allows you to straighten misaligned PDFs and image files and ensure that all pages are correctly oriented. Files can be stamped with an original image or with common terms such as “Confidential” or “Approved.” The annotation function lets you insert text, handwritten comments, and highlighting before you save the file.
Document Printing and Distribution
Documents can easily be faxed or emailed
Selected documents can be faxed by PC-fax, attached to emails, processed via OCR, or printed by simply dragging and dropping them onto the appropriate icon in the output zone. You can also register extra optional applications.
Scanned images and text extracted and converted from existing files can be saved as a PDF or Office Open XML (DOCX, XLSX, PPTX) file. Built-in dictionaries support 193 languages, including English, Spanish, and Malay. These can be supplemented by customised dictionaries containing proper nouns added by users to improve character recognition.
Combining Pages Using Sharpdesk Composer*
Use Sharpdesk Composer to combine documents in different file formats and then edit and output them as a single file. For example, pages can be extracted from Microsoft Word, Excel®, and PowerPoint® documents and then combined, rotated, sorted, printed, and saved as a PDF file. There’s no need to launch multiple applications and cut out or copy numerous pages. It’s a great way to streamline your workflow.
- *Software supporting each file type must be installed in order to use this function.
Easy MFP Integration
With Sharpdesk or the Network Scanner Tool, it’s easy to find Sharp MFPs connected to the network. You can use checkboxes to select MFPs and a scan destination. You can set scan parameters for all of the MFPs at once. And you can view documents (such as faxes) that are stored on any of the MFPs. Take advantage of the seamless working environment you get through the synergy of Sharp software and MFPs.